Bookkeeping services for UK small businesses
When receipts, invoices and bank transactions build up, it becomes harder to see where the business stands. EPOS Accountancy provides bookkeeping support for UK small businesses, with the tasks and frequency agreed around your records and requirements.
Discuss your requirementsExplore feesThe aim is to maintain a usable financial record and make unresolved items visible. The usefulness of the records depends on complete information, appropriate processing and timely answers to queries.
What your bookkeeping scope can include
We discuss how money moves through your business before setting the scope. That includes your bank accounts, sales channels, supplier invoices, expenses and any systems you already use. We then agree which records we will process, which balances we will reconcile and how exceptions will be raised.
| Area | Work to agree | Output you can expect within scope |
|---|---|---|
| Sales and purchases | Record supplied invoices and supporting documents | Categorised transactions and visible queries |
| Bank and card accounts | Match entries and investigate differences | Reconciled balances for agreed accounts |
| Customer and supplier balances | Review recorded outstanding amounts | Aged balance reports for your review |
| Expenses | Process supplied evidence and explanations | Recorded expenses with missing items flagged |
| Period review | Check agreed balances and unresolved entries | A summary of questions and follow-up actions |
Recording invoices does not automatically include issuing them, chasing customers or authorising supplier payments. Those responsibilities should be stated explicitly. Payroll processing, VAT returns and annual accounts are also separate matters to confirm rather than assumed parts of bookkeeping.
Regular support or a defined catch-up project
You may want ongoing processing at an agreed frequency, a review of records maintained by your own team, or a catch-up project covering a specific period. The right option depends on transaction volume, complexity, the condition of the records and how quickly you need information.
Regular support can provide a repeatable routine for supplying documents and answering queries. Review support may suit a business that handles daily entries internally but needs help checking agreed balances. Catch-up work begins with a review of the backlog so we can define the period, missing information and likely work involved.
A new bank account, additional sales channel or substantial increase in transactions may change the scope. We agree how changes are handled before they become recurring work.
What we need from you
You supply sales invoices, purchase invoices, receipts and access to relevant bank or card information through the agreed method. We may need loan statements, payment processor summaries or details of money introduced or withdrawn by the owner. Tell us about refunds, transfers and transactions that need context.
A bank description alone may not explain the purpose of a payment. Providing the underlying document and a short explanation helps us record it appropriately.
You remain responsible for business approvals and for providing complete, accurate information. Do not send passwords or unnecessary personal information with your initial enquiry.
A simple bookkeeping process
We begin by reviewing the records, current systems and period to be covered. We then confirm the proposed work, fees, delivery expectations and responsibilities. Once access and opening information are available, we process the agreed records and reconcile the specified accounts.
Questions are gathered for your response, and unresolved items are identified rather than silently treated as settled. At the agreed review point, we provide the outputs in scope and explain outstanding issues. Delivery timing depends on receiving the necessary information and resolving material queries.
A hypothetical example
Consider a small online retailer receiving customer payments through a payment processor. Its bank shows net deposits, while fees and refunds appear elsewhere. Simply recording each deposit as a sale could leave the records unclear. Within an agreed scope, bookkeeping could reconcile the processor information with sales, fees, refunds and bank receipts. The owner could then review outstanding differences before using the figures in monthly reporting. This is an illustrative situation, not evidence of a past EPOS engagement.
Frequently asked questions
Can you help if my records are behind?
We can discuss a catch-up review. The proposal will depend on the period involved, the available evidence and the condition of the records. Ongoing work can be agreed separately.
Do bookkeeping services include management accounts?
Not automatically. Bookkeeping establishes the records; management accounts involve additional reporting and, where agreed, adjustments and commentary. We can discuss the connection between them.
Do I have to change accounting software?
Tell us what you use. Compatibility, access and any proposed changes need to be reviewed before we confirm the working arrangement. No particular software is assumed here.
Will you chase unpaid invoices?
An aged customer balance report can identify recorded amounts outstanding. Contacting customers or managing credit control requires a specifically agreed responsibility.
What will the service cost?
Fees are quoted after reviewing the work required. Transaction volume, complexity, reporting frequency and catch-up requirements can affect the proposal.
Discuss your bookkeeping requirements
Tell us what you sell, how you receive payments, which records you have and whether you need ongoing or catch-up support. We can outline a practical scope and the information needed to get started.